Everything you need to run your gym
From billing and check-in to door access and marketing — ManageMemberships replaces a dozen tools with one platform built for independent gyms and studios.
Member Management
Everything you need to track, organize, and communicate with your members.
Unlimited members (Core & Enterprise)
Custom membership levels with flexible billing intervals
Family & bundle accounts with parent/child linking
Member profiles with contact info, notes, and tags
Custom fields for tracking anything specific to your business
Member search and filtering
Bulk actions (email, SMS, status changes)
Member import/export
Activity log and audit trail
At-risk member detection and alerts
Billing & Payments
Automated recurring billing with smart payment recovery.
Stripe-powered recurring billing
Apple Pay & Link checkout for faster signups
Automatic failed payment retries
Failed payment alerts to both member and owner
Late fee automation (flat fee, once per billing period)
Proration on plan changes and reactivations
Calendar-based billing option
Manual invoicing and one-time charges
Refund tracking with ARN numbers for bank disputes
Transaction history with invoice linking
Financial reporting and CSV export
Digital ID Cards & Check-in
Branded digital membership cards for Apple Wallet and Google Wallet.
Apple Wallet & Google Wallet passes
QR code scanning for check-in
Customizable card design (logo, colors, footer)
Check-in tracking with date/time logging
Check-in reports with "By Member" view
Kiosk mode for self-service check-in and waiver signing
Custom branded kiosk
PDF certificates (auto-generated on class attendance)
Door Access Control
24/7 automated door access tied directly to billing status.
Phone-based unlock (no fobs or keypads)
Access automatically revoked when membership lapses
Time-of-day and day-of-week scheduling per membership level
Real-time access log
Camera sync with tailgating detection
Offline credential caching (works during internet outages)
Hub unit hardware ($150 one-time) with electric strike or mag lock support
Multi-door support
Door access debug tools for troubleshooting
Class & Event Scheduling
Manage recurring classes, one-off events, and resource bookings.
Recurring class schedules with instructor assignment
Online class booking with capacity limits
Waitlist with automatic notification when spots open
Event registration with custom questions and ticket types
Membership-level pricing and discounts for events
Attendance tracking (attended, no-show, late cancel)
Class and event registration CSV export
Resource booking (rooms, lanes, equipment)
Calendar feed (iCal/Google Calendar sync)
Advance booking limits per membership level
Free class codes and trial passes
CRM & Marketing
Turn leads into members and keep them engaged.
Lead capture and tracking pipeline
Custom email campaigns
SMS campaigns
Push notification campaigns (via member app)
Automated follow-ups and win-back sequences
Drip campaigns triggered by membership events
First class booking automation trigger
Blog with tags, filtering, and members-only posts
Interested-in lead forms embedded in blog posts
Digital Waivers & Agreements
Paperless waivers that are signed during registration and stored permanently.
Unlimited waiver templates (Starter+)
Auto-presented during member registration
Required per membership level
E-signature capture
View and download signed agreements
Event-specific agreements
Re-signing enforcement when waivers are updated
Point of Sale & Products
Sell merchandise, supplements, and services alongside memberships.
Product catalog with categories and images
Online store on your member portal
ManageRegister companion kiosk/register app
Charge card on file for POS purchases
Gift card support with balance sync
Inventory tracking
Work order management
Product sales reporting
Automation & Retention
Set it and forget it. Automations that keep members engaged and payments flowing.
At-risk member detection based on check-in patterns
Automated win-back email sequences
Failed payment recovery with member and owner alerts
Membership pause with automatic unpause date
Late fee automation
Expiring membership reminders
Welcome email sequences for new members
First class booking trigger with custom actions
Inactivity alerts and re-engagement campaigns
Reporting & Analytics
Understand your business with real-time dashboards and exportable reports.
Revenue dashboard with MRR, churn, and growth metrics
Member growth and retention charts
Check-in reports (by date, by member)
Class attendance and roster reports with CSV export
Event registration reports with CSV export
Financial transaction history
Trainer/instructor reports
Membership changes report
Achievement and certification tracking
Integrations & Platform
Connect ManageMemberships with the tools you already use.
Stripe (payments)
Zapier integration
Webhooks for custom integrations
REST API for developers
Google Calendar sync
Apple Wallet & Google Wallet
Mailchimp integration
Firebase push notifications
Custom branded member app
Multi-location support (Enterprise)
White-label / custom domain (Enterprise)
Portal & Branding
Your own branded member portal that looks like your business, not ours.
Custom subdomain (yourname.managememberships.com)
Custom colors, logo, and branding
Member self-service dashboard (profile, billing, bookings)
Online registration with membership level selection
Blog with tags and members-only content
Custom pages
Event calendar
Product store
Mobile-responsive design
Dark mode support
Ready to see it in action?
Start free today or book a live demo. No credit card, no commitment.