How MayhemMMA Simplified Gym Operations Without the Tech Headaches
Martial Arts Gym · Henderson, KY
Key Takeaway
Replaced QuickBooks, paper waivers, and Google Sheets with one streamlined platform — letting the owner focus on the community instead of admin chaos.
3→1
Systems consolidated
0
Paper waivers
↓
Admin time
1
Platform for everything
About MayhemMMA
MayhemMMA is a martial arts gym in Henderson, KY. They needed a simple and reliable way to manage members, payments, and scheduling. They didn't want to waste time learning a complicated system. They wanted something that just worked.
The Challenge
When MayhemMMA opened, they were juggling three separate systems to keep the gym running:
- ✕ QuickBooks for subscriptions and billing
- ✕ Paper waivers for liability
- ✕ Google Sheets for tracking members and attendance
The result? Frustration and wasted time. The owner needed a solution built for real-world gym operations — not tech experts.
The Partnership
This wasn't a plug-and-play product. It was a collaboration aimed at making gym management effortless. We worked hand-in-hand with the co-owner to transition the gym smoothly:
Data Migration Made Easy
We imported their Google Sheets directly into the new system.
Simplified Complexity
Drop-in and open mat logic was tailored to fit their actual processes.
Real-Time Support
Quick answers and collaboration whenever ideas or issues came up.
Intuitive Tools
No fluff, no training videos — just tools that make sense.
The Results
Now, MayhemMMA runs the entire operation on one streamlined platform:
- ✓ Check-ins with a tap — No more clunky check-in processes
- ✓ Simplified billing — Members handle their own subscriptions
- ✓ Private lessons, simplified — Trainers set availability, clients book online
- ✓ Waitlists that work — Used to launch a new Cardio Kickboxing class
- ✓ Everything in one place — Waivers, member info, and schedules live in one system
The gym is running smoother than ever — and the owner can finally focus on the community, not admin chaos.
What the Owner Says
"Working with Jon from ManageMemberships has been a great experience since we opened Mayhem MMA. There's a ton that goes on behind the scenes of running a gym, and without a clean system to manage it all... you're either going to work way harder than you should to keep it all straight, or worse yet... you'll lose people and money that could benefit both your business and your members.
Having a system like ManageMemberships to help you keep it all straight is a no-brainer! I'm a very hands-on business owner and coach, and am constantly asking questions, workshopping how we do things, and brainstorming ways we can improve things at the gym. Through all that, Jon has been excellent to work with.
He didn't just get us registered and send us on our way; he's answered countless questions, made numerous updates we needed, and helped us build a system that truly allows us to serve our community more effectively.
Do yourself and your members a favor — get started on ManageMemberships today."
Ready to ditch the spreadsheets and paper forms?
Just like MayhemMMA, we'll work directly with you to make sure the platform fits your gym's needs — every step of the way.