ManageMemberships

VS

GymMaster

ManageMemberships vs GymMaster

ManageMemberships is built for owners who want fast daily workflows, a mobile friendly admin experience, and real human support. It includes member management, access control with door access logs, waivers, classes, events, resource booking, CRM pipelines, and automation. A custom branded app is included free on Core, and you can add a full POS without turning your operation into multiple disconnected systems.

GymMaster positions itself as an all-in-one gym software system that handles member management, billing, access control, and scheduling. They promote 24/7 Bluetooth door access without third-party integration, automated payment processing, a member app, point of sale, online booking, and AI-powered marketing automation. GymMaster says it's used in 90+ countries, with 180,000+ active weekly users and 3 million+ memberships managed.

Why owners switch to ManageMemberships

Side by side comparison

This table is designed to scan quickly, similar to common alternatives pages. The GymMaster column links to public pages where possible.

The winning conversation is simple. Both products have native door access. ManageMemberships gives you no member count limit on Core, a branded app included, CRM pipelines, and less door hardware to buy up front.

Where GymMaster wins

GymMaster is one of the few gym platforms with door access built on its own hardware, and it's been doing it a long time. Its Gatekeeper controllers and Bluetooth and RFID readers work with the member app, staff can unlock a door from their phone, and there's an optional tailgating camera. If you want an established, self-contained door system from the same company as your software, GymMaster has one. It says it's used in more than 90 countries, with 180,000+ active weekly users and more than 3 million memberships managed.

Its pricing is published and simple to read. Every tier includes the same core features (class booking, automated billing, a member app, POS and inventory, reporting, and staff timesheets), and door access is a flat $40 a month on any tier. GymMaster says it will never lock you into a contract, offers a 60-day money back guarantee, and supports a wide choice of payment processors, including Stripe, Fiserv, Bluefin, WorldPay and Square in the US. For a gym that wants to stay on its own merchant provider, that flexibility is real.

Where ManageMemberships wins

Growth doesn't change your price. GymMaster's plans are capped by current members: $89 for 100, $129 for 400, $209 for 1,300, and a quote beyond that, plus $40 a month for door access. ManageMemberships Core is $99 a month with unlimited members. At a few hundred members, Core with door access is in the same range as GymMaster's middle tier, and past 400 members it stays put while GymMaster's price steps up.

Door access costs less to get started. Both systems lock the door when a membership lapses, but GymMaster's published hardware is a $550 Gatekeeper (or $330 Mini) plus a $300 reader for each door, before installation. Ours is a $150 one-time hub that connects to your electric strike or mag lock. GymMaster's door fee is lower per month ($40 against our $89), so on a single door its lower monthly fee makes up the hardware difference in about ten months. Each extra door adds another $300 reader on GymMaster, which pushes that further out.

Your app and your pipeline are included. GymMaster's branded member app is $150 a month plus $450 to set up; Core includes your own branded app free. Lead pipelines with stages, owners and follow-ups, email drips and automated retention come with the base plan. Processing is one all-in rate with Stripe's fees included, where GymMaster adds $0.20 a transaction on top of Stripe's.

Pricing comparison

For a small gym with one door, the two come out close, and GymMaster's lower door fee is a fair point in its favor. The gap opens as you grow: more members move you up GymMaster's tiers, each extra door is another $300 reader, and a branded app adds $150 a month. If you plan to pass 400 members or run several doors, price both systems at the size you expect to be in a year.

Migration from GymMaster

Give notice the right way. GymMaster's Terms of Trade say either side can end the agreement with 30 days' written notice, so send it in writing once your cutover date is set, and keep GymMaster running until members are billing through ManageMemberships.

Your data comes out cleanly. GymMaster lets you export reports to CSV, offers a full data export on its cancellation page, and its terms say it will provide all the data it stores about your members on request. We use that export to bring over your members, membership types, billing dates and history, and map your memberships to ManageMemberships plans one to one.

Cards stay with your processor. GymMaster holds billing through the gym's own processor, so the card tokens live there, not in GymMaster. When that processor supports token transfer, we coordinate it directly and members never re-enter a card. When it doesn't, we build branded card-update forms and run an email and text campaign so members can update their card in a couple of taps.

Plan the door swap for cutover day. Our hub replaces the GymMaster Gatekeeper and works with the electric strike or mag lock already on your door: you move the lock wires from the Gatekeeper to our hub. Members switch from the GymMaster app to your branded app for the door on the same day billing moves.

Cutover is where double-billing happens, and we handle it by hand. Your old system stays live until you've checked that every member came across, and you pick the cutover date. Then we cancel each member's old billing individually, timed to land just before their next charge date, so nobody pays twice and nobody has a gap. Most migrations take two to three weeks from start to launch, and migration is included on every plan.

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