Case Study: How MayhemMMA Simplified Gym Operations Without the Tech Headaches
Overview
MayhemMMA, a martial arts gym in Henderson, KY, needed a simple and reliable way to manage members, payments, and scheduling.
They didn’t want to waste time learning a complicated system. They wanted something that just worked.
ManageMemberships delivered exactly that—tools that simplify operations without a steep learning curve.
The Challenge
When MayhemMMA opened, they were juggling:
- ✅ QuickBooks for subscriptions
- ✅ Paper waivers for liability
- ✅ Google Sheets for tracking members and attendance
The result? Frustration and wasted time. The owner needed a solution built for real-world gym operations—not tech experts.
The Partnership
We worked hand-in-hand with the co-owner to transition the gym to ManageMemberships smoothly.
- ✅ Data Migration Made Easy – We imported their Google Sheets into the new system.
- ✅ Simplified Complexity – Drop-in and open mat logic was tailored to fit their actual processes.
- ✅ Real-Time Support – Quick answers and collaboration whenever ideas or issues came up.
- ✅ Intuitive Tools – No fluff, no training videos—just tools that make sense.
This wasn’t a plug-and-play product. It was a collaboration aimed at making gym management effortless.
The Results
Now, MayhemMMA runs the entire operation on one streamlined platform:
- ✅ Check-Ins with a Tap – No more clunky check-in processes.
- ✅ Simplified Billing – Members handle their own subscriptions.
- ✅ Private Lessons, Simplified – Trainers set their availability, clients book online.
- ✅ Waitlists That Work – They used our built-in tool to launch a new Cardio Kickboxing class.
- ✅ Everything in One Place – Waivers, member info, and schedules live in one system.
The gym is running smoother than ever—and the owner can finally focus on the community, not admin chaos.
Testimonial
“Working with Jon from ManageMemberships has been a great experience since we opened Mayhem MMA. There's a ton that goes on behind the scenes of running a gym, and without a clean system to manage it all... you're either going to work way harder than you should to keep it all straight, or worse yet... you'll lose people and money that could benefit both your business and your members.
Having a system like ManageMemberships to help you keep it all straight is a no-brainer! I'm a very hands-on business owner and coach, and am constantly asking questions, workshopping how we do things, and brainstorming ways we can improve things at the gym. Through all that, Jon has been excellent to work with.
He didn’t just get us registered and send us on our way; he’s answered countless questions, made numerous updates we needed, and helped us build a system that truly allows us to serve our community more effectively.
Do yourself and your members a favor—get started on ManageMemberships today.”
— Josh, Co-Owner, MayhemMMA
Conclusion
ManageMemberships is for gym owners who want to run their business—not learn a new software language.
Just like MayhemMMA, we work directly with owners to ensure the platform fits your gym’s needs—and doesn’t become another thing to manage.
If you're tired of juggling spreadsheets and paper forms, we’re here to help. We’ll walk through it with you—every step of the way.
