Case Study: How MayhemMMA Simplified Gym Operations Without the Tech Headaches
Overview
MayhemMMA, a new martial arts gym in Henderson, KY, needed a way to manage members, payments, and scheduling—but like many gym owners, they didn’t want to waste time learning a complicated system. They wanted something that just worked.
That’s where ManageMemberships came in. Built for gym owners who want simple, reliable tools, ManageMemberships helped MayhemMMA streamline their entire operation—without the learning curve.
The Challenge
When MayhemMMA opened, they were juggling:
✅ QuickBooks for subscriptions
✅ Paper waivers for liability
✅ Google Sheets for tracking members and attendance
The result? A lot of frustration and unnecessary admin work. The gym co-owner wanted to focus on growing the business—not piecing together systems or becoming a software expert.
He needed something easy, flexible, and built for real-life gym operations.
The Partnership
We worked hand-in-hand with MayhemMMA’s co-owner through each step of the transition.
✅ Data Migration Made Easy – We imported their Google Sheets member list into the new platform so they didn’t have to start from scratch.
✅ Simplifying the Complex – Drop-in and open mat rules were customized and simplified to match how the gym actually runs.
✅ Real-Time Answers – Anytime the co-owner had a question or idea, we were there to help work through it together.
✅ No Manuals Required – The platform is built so anyone can use it—no training videos, no fluff, just tools that make sense.
This wasn’t a “set it and forget it” process. It was a collaboration—with the goal of making life easier for the gym and its members.
The Results
MayhemMMA now runs their entire gym on one simple platform:
✅ Members Check In with a Tap – No more clunky systems or confusion.
✅ Subscriptions Made Simple – Customers can manage their own billing without staff involvement.
✅ Private Lessons? Easy. – Trainers set their availability, and clients can book time without the usual back-and-forth.
✅ Waitlists That Work – They used the built-in waitlist tool to gather interest and launch a new Cardio Kickboxing class.
✅ Less Paper, Less Stress – Waivers, member info, and class data all live in one place.
The gym is running smoother than ever, and the owner can focus on the community—not spreadsheets or support tickets.
Testimonial
“Working with Jon from ManageMemberships has been a great experience since we opened Mayhem MMA. There's a ton that goes on behind the scenes of running a gym, and without a clean system to manage it all...you're either going to work way harder than you should to keep it all straight, or worse yet...you'll lose people and money that could benefit both your business and your members. Having a system like ManageMemberships to help you keep it all straight is a no-brainer! I'm a very hands-on business owner and coach, and am constantly asking questions, workshopping how we do things, and brainstorming ways we can improve things at the gym, and through all that, Jon has been excellent to work with. He didn't just get us registered and send us on our way; he has fielded countless questions, made numerous updates we needed to better serve our members, and helped us build out a system that truly allows us to serve our community more effectively. Do yourself and your members a favor, and get started on ManageMemberships today.” — Josh, Co-Owner, MayhemMMA
6. Conclusion
ManageMemberships is for gym owners who want to run their business—not learn a new software language.
We built this platform for real people like the team at MayhemMMA—hard-working, community-driven gym owners who just want things to work without a dozen steps or hours of training.
If you're running your gym on spreadsheets, paper forms, or tools that feel like overkill, we’re here to help. And just like we did with MayhemMMA, we’ll walk through it with you—every step of the way.
